A forthcoming upgrade to the university’s email system will soon give UI faculty and staff access to many exciting new features. Non-healthcare-provided email accounts will be upgraded to Microsoft Office 365 by the end of the calendar year.
Benefits of the upgrade include:
From the home page select Install Office (If you set a different start page, go to aka.ms/office-install.) Select Office 365 apps to begin the installation. The 64-bit version is installed by default unless Office detects you already have a 32-bit version of Office (or a stand-alone Office app such as Project or Visio) installed. Close of Classes Spring 2021 Last day for undergraduates to withdraw entire registration without Collegiate Dean's permission.
Uiowa Office 365 Download
- 50 times larger email quota (from 1 GB to 50 GB).
- 1TB of cloud file storage through OneDrive (current home drives are 25 GB). You can access files from anywhere, sync across all devices, and share files and folders with co-workers.
- Each employee can install the full Office Suite for free on up to five personal computers/devices.
- Optional use of online Office apps (Excel, Word, Power Point, & OneNote) for easy collaboration.
- Seamless integration with instant messaging, video conferencing, and online meetings.
- Office 365 is compatible with smartphones and mobile devices, or accessible by web.
- If you continue using desktop versions of Microsoft applications, like Outlook, your experience won’t change.
- Security is a key requirement, and the UI negotiated strong contractual agreements with Microsoft, including a Business Associates Agreement to cover HIPAA data.
Note: The directory information is not all inclusive. It contains all faculty, staff, retirees, affiliates, and any students who have not opted out of displaying their information. Office 365 benefits include larger email quota, full Office Suite access. By: Nicole Riehl Dahya 2015.08.03 08:42 am. Second-year student email will move to Office 365 over winter break. Change means larger mailboxes, full portfolio of communication and collaboration tools. University of Iowa Health Care Information Systems. Epic Support; Voalte Support; Project Management Office.
UI students moved to Office 365 two years ago, and have had positive feedback on the change. Expanding the service to employees will unify everyone into the same modern user experience. The plan is to migrate employees unit by unit, in a logical progression. Information Technology Services will migrate in early August, followed by groups that volunteered to be early adopters. ITS and local support staff will be in touch with details as the time for your unit’s move nears.
Cloud email is a major trend, with companies like Microsoft and Google now offering high-quality email services to universities and corporations. Microsoft has more than 20 million cloud service users in education, and the UI is joining the growing number of schools, such as Nebraska, Duke, and Ohio State, that moved or are moving to 365.
Visit the ITS page on Office 365 for more details.
Open forums set for Aug. 6-7
Two upcoming OneIT Listening Posts are open to anyone on campus who has questions about the Office 365 email upgrade, or is interested in other OneIT projects.
Office 365 Uiowa Email
- Thursday, Aug. 6, 3:30-4:30 p.m., S401 Pappajohn Business Building
- Friday, Aug. 7, 9-10 a.m., 100A (Zopf Auditorium), Pharmacy Building
The OneIT Communication and Collaboration Team’s Office 365 sub-project is complete as of June 2016, with all academic units now using the cloud-based service. In all, 54,000 faculty, staff, and student accounts were migrated from the on-premises email system to Office 365, which provides a modern user experience and improved reliability, security, and access.
The Office 365 system offers 50 times larger email storage capacity and one terabyte of cloud file storage through OneDrive so users can access files from anywhere, sync across all devices, and share files and folders with co-workers.
In preparation for the final wave of migrations, the team partnered with Healthcare Information Systems (HCIS) to ensure that Office 365 and hospital email system users can find each other in the contact list and receive email through distribution lists. Retiree email was also moved to Office 365.
Office 365 Uiowa Email
Next steps include efforts to decommission supporting on-premises email systems such as anti-spam and email routing. This will reduce server footprints in UI data centers and improve service efficiency. IT staff also continue to create service enhancements such standardized email address formats and automatic email account provisioning for all students, faculty and staff.